Communication is key to business success
Here is a list of the communication errors I encounter most often. I've made some of these myself, and may still make them in the future. We're all learning. Which of these communication mistakes is your business making?
1. Using the wrong channel to send a message
If it's urgent, talk to someone. Texts, emails, tweets and even letters have their place but nothing beats the immediacy of a conversation - in person or on the phone. It also adds the human factor that's missing from other forms of communication, and this can make all the difference to a customer.
2. Taking too long to reply
You might think replying to an email within three days is acceptable but perhaps your customer expects a response within 24 hours? I recently sent an email enquiry about an event happening a few days ahead. The automated reply told me I could expect a response within ten working days. This didn't leave me with a good impression of the organisation I contacted.
On the other hand, they did at least set my expectations. Develop a pattern of working with customers so they know how long you take to respond and, where appropriate, set and then meet (or better, beat) expectations.
3. Pointless advertising
This is a real profit-killer. I've lost track of the number of firms who've told me how they've wasted thousands on marketing that didn't work. They had a product that people wanted but they failed to get the message out in the right way. It can be hard to pin down which advertising methods will work, but if you're trying something new, begin with a small scale trial.
Look carefully at the material you're putting out - will your message appeal to the reader? Don't sell features, sell benefits. Road test your advertising by getting opinions from people outside your business.
4. Being too informal
This might be the age of T-shirts in the office and cosy Twitter chats with someone from the other side of the world, but it still pays to start a commercial relationship with a little formality.
This might involve calling customers by their surname, at least to begin with, and opening emails with a greeting other than 'Hi'. Even 'Hi' is better than no greeting, a style that some consider acceptable, despite the annoyance it can create. Irritate your customers at your peril.
5. Undervaluing emotion
I guarantee that every one of your customers, current and future, is a person. Every one of them has feelings. Forget this and you may as well give up.
Apple is great at communicating because they make their customers feel cool and valued. The popular plumber is a great communicator because he or she exudes trust and makes customers feel valued. What does your business make customers feel?